Company Name: MSF Belgium (Medecins Sans Frontieres / Doctors Wi
Roles & Responsibilities:
- Keeps the Cashbox in a safe place during the day (locked drawer) and in the safe at the end of the day.
- Carries out the requests for money transfer between Cashbox and Safe.
- Goes to the bank to change some notes into smaller notes when necessary.
- Within the opening hours of the cash box, proceeds to the payment of national staff (medical expenses reimbursement...), dailyworkers (for days worked...), suppliers (contracts...), expats (per diem...) and operational advances by cash, keeping the Finance Coordintaor in the loop.
- Controls every receipt and voucher presented to him before accepting it, to see if they comply with MSF procedures. This involves among other things, checking whether:
- they are properly presented,
- all required information is present,
- calculations and total amounts are correct,
- translations when necessary are accurate,
- any relevant and required supporting documents are attached.
- Refuses invalid receipts or incomplete vouchers, informing the Finance Coordinator and immediately reports any litigious or suspicious receipt/document to the Finance Coordinator and the Accounting Manager.
- Immediately reports any unconsistencies seen between purchase orders and invoices.
- Make sure the validation levels are strictly respected and that appropriate signatures are taken.
- Stamps every receipt after acceptance and then proceeds to file them away in the proper folders.
- Fills in the accounting stamp on each document with the proper information according to SAGA (MSFs accounting software): month, book, voucher number and amount.
- Ensures the proper filing and archiving of all the Cash books, Bank books, V (Cheques) books and H books accounting and finance documents (accounting documents are classified by accounting book and by month).
- Makes sure the financial rules are respected by all the people involved in supply and payments.
- Manages the cash advances according to the advance granting table, in compliance with MSF rules and regulations, and ensure justifications of advances on time.
- Makes sure the payment of taxes is systematically done and ensures a proper follow-up of it.
Educational Qualification:
- Bachelor in Accounting (Commerce Background)
Work Experience:
- At least 1 year(s)
Others Requirements:
- Both males and females are allowed to apply
- Good knowledge of Excel, Word, SAGA (MSFs accounting software)
- Can take initiatives and solve problems within the limits predefined with the Finance Coordinator and the Accounting Manager
Others Benefit:
As per company policy.