Company Name: Max Foundation Bangladesh
Roles & Responsibilities:
- Responsible for all kinds of printing materials in coordination with the Assistant Officers.
- Responsible for updating asset inventory list. Arrange disposal of old furniture.
- Prepare and update vendor/contractor list year wise. Prepare all local level purchase orders, contracts etc. as and when necessary.
- Ensure smooth running and maintenance of all MAX vehicles at field level. Ensure an effective monitoring system for the maintenance of vehicles.
- Organize sitting, furniture and equipment arrangement for existing/new staff in field offices.
- Assist IT Section for procurement of IT items and recording of those items in the asset registers.
- Maintain close liaison with all departments and keep them up to date regarding their material requisitions.
- Assist for maintaining store and stock as per standard norm and physically verify them once per month. Any discrepancy must be reported to Supervisor.
- Arrange air/bus/train tickets, reconfirmation of tickets local/overseas related tours of staff/visitors.
- Work as the key person for any movement of item to/from MFB Dhaka.
- Ensure all security and logistics measures are current and up-to-date for field staffs.
- Verify OT of support staff ensuring OT hours are distributed equally/rationally among them.
- Ensure that proper dispatching of letters/memos/parcels through Courier Service Providers.
- Supervise and ensure the support staffs skills (behavioral and job related) are incrementally enhanced through effective guidance.
- Coordinate with other team members of other Sections on any finance / administrative issues.
- Competent to make effective decisions, uphold MFB values, promote integrity and advance organizational mission and vision.
- Should be able to draw confidence and support from others.
- Ability to work under pressure, 50% field visit and meet deadlines.
Educational Qualification:
- M.Com/MBA (Finance) with minimum 5 years practical experience in Finance and Administration department preferably with NGOs.
Work Experience:
- At least 5 year(s)
Others Requirements:
- Clear understanding & functional knowledge on project administration & finance management. procurement, inventory. stock & storage system in any NGO or reputed organization.
- Good PC operating skills in MS word and MS Excel in Bangla & English.
Others Benefit:
As per company policy.