Company Name: USAID Bangladesh
Roles & Responsibilities:
- STATEMENT OF DUTIES TO BE PERFORMED
- Voucher Processing: 60% of Time
- Reviews and analyzes the most unique and complex invoices and vouchers and other requests for payment for USAID programs as determined by the Sup. Voucher Examiner financed under contracts, grants, cooperative agreements, purchase orders and travel authorizations and other obligating documents. Ensures all USAID/Bangladesh payments are made in accordance with US laws, primarily the Prompt Payment Act and other regulatory requirements and guidance, e.g. the FAM, ADS, DSSR Treasury and the USDO. The Senior Voucher Examiner will examine those vouchers that are complex in nature and ensure that: (1) appropriate authorizations and certifications are in place; (2) valid documentation is attached/available; (3) the claim is arithmetically correct; (4) the claim/payment is in compliance with the applicable contract, grant, cooperative agreement, law or regulatory guidance; (5) sufficient funds are available; (6) payment is neither proper and not duplicate payment; and (7) any outstanding advances are appropriately liquidated; (8) maintain accurate and updated payment files and disbursement records; (9) refers collections to Supvy. Voucher Examiner for issuance of Bills for Collection to implementing partners, vendors and employees for receivables arising from vouchers examined.
- Provides advice to, and/or respond to questions from USAID implementing partners, vendors, and Mission personnel regarding payment status and to resolve inquiries. Prepares highly developed written justifications for any disallowances citing appropriate law or regulatory guidance. Coordinate with and clear drafts of letter to implementing partners, vendors and employees with the EXO, Contracting Officer and COR and AOR on when necessary to ensure that appropriate laws and guidance are applied.
- Initiates timely requests for upward adjustments of obligations from appropriate financial management staff when required to ensure payments are made timely.
- Maintains and reconciles USAID disbursement records with recipient organizations project records. Verifies the accuracy of expenditure reports submitted by grantees for reimbursement or to liquidate advances when required.
- Queries and enters payment data in Phoenix, the Missions accounting system and prepares ad hoc reports utilizing Phoenix and Phoenix Viewer and BOE.
- Responsible for issuing the DBC (Declining Balance Card) to employees, load credit limit on each card for each trip based upon standard procedures and cost estimates for the trip as well as advise employees on use of the E2 voucher process to submit DBC and other charges for each trip. Reconcile the total withdrawal amount on each Travelers DBC listed on the Citibank statement with the advance outside E2. Upload statement for Chief Accountant, Employee and E2 voucher. Generate Statement after 25th of every month and make reconciliation according to the invoice and card statement. Also educate the Mission employees regarding the usages of the Card and how to account for in E2 voucher
- Responsible for ensuring that FSN payroll is processed timely in accordance with the policies, procedures, guidance and deadlines prescribed by USAID and/or the USDO. Responsible for providing necessary technical support and training to timekeepers and USDH, USPSC and TCN staff on WebTA and WinTA procedures. Also responsible for providing support and training to timekeepers and Mission staff on time and attendance rules and regulations. Responsible for reviewing all Projected Travel and Leave forms for the Controllers approval. Serves as a backup for processing of USDH/TCN/USPSC payroll.
Educational Qualification:
- Bachelor degree in any discipline
- Education: Minimum Education is College/University degree in a relevant field, such as business administration, economics, finance or accounting.
Work Experience:
- At least 3 year(s)
Others Requirements:
- Prior work Experience: Minimum of three years of progressively responsible experience in accounts payable and receivable voucher examination; or related fiscal work. Minimum of one year of experience with an international organization or donor agency required. Must be computer literate with a minimum of two years experience on computerized accounting applications.
- Applicants with below minimum experience are welcome to apply.
- Job Knowledge: Incumbent must have general knowledge of accounts payable and receivable operations. Must have a sound knowledge of financial spreadsheets, international payroll operations and accounting procedures. Must have experience with and advanced knowledge of Microsoft Office Word and Excel. Must have advanced knowledge of Office products, e.g. Word, Excel, and Power Point. Prior use of accounting software is also required.
- Skills and Abilities: Ability to closely examine complex and unique payment requests and to detect all arithmetical errors and instances of duplicate, excess or unauthorized claims is required. Competency in the use of financial spreadsheet and word processing applications and other financial management programs in the performance of their duties are required. Ability to collect and present facts and recommendations at a highly developed level, in a clear, concise manner, both orally and in writing is required. Incumbent must be a service-oriented team player with sound interpersonal skills. Must be able to communicate complex explanations effectively and in writing and maintain cordial working relations with American and FSN colleagues, implementing partners, vendors and others in an informative, direct and professional way on delicate payment issues.
- Language Proficiency: Level 4 (Fluent) Speaking/Reading/Writing of Bangla and English is required. English Proficiency will be tested.
Others Benefit:
Medical allowance, Provident fund, Weekly 2 holidays, Insurance, Gratuity, Festival Bonus: 2(Yearly)