Company Name: icddr,b Employees Multipurpose Cooperative Society
Roles & Responsibilities:
- Maintain personal file of the staff members in a professional way;
- Maintain & control of all leave, attendance and monthly salary statement by payroll system with sound knowledge of HR & payroll software (ERP);
- Provides administrative support to ensure efficient operation of office;
- Schedules meetings, arrange venue and provide support to accomplish the tasks efficiently;
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
- Makes travel arrangements for managing committee members, such as booking flights, cars, and hotel or restaurant reservations;
- Exhibits polite and professional communication via phone, e-mail, and mail;
- Supports team by performing tasks related to organization and strong communication;
- Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories;
- Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies;
- Look after general admin, HR & compliance issues;
- Ensure timely renewal of required licenses, contract, agreements, certificate etc;
- Assist management in recruiting new staff member, such as drafting advertisement, floating ad, sorting resumes, taking interview etc;
- Need assessment for in service training of staff members for ensuring optimum level of performance;
- Ensuring flawless service of office assistant, support staff, electrician, cleaner, gardener& security guard (attendance, leave, duty allocation);
- Handle legal issues relevant to HR & Admin department;
- Draft all kinds of office orders, notices, minutes, letters, etc;
- Maintain store, housekeeping and related works;
- Liaison with all concerned departments (service receivers/providers (vendors);
- Maintain all sorts of record keeping and reporting;
- Any other assignment given by the superior.
Educational Qualification:
- At least university graduate in Business Administration (HR)/B.com with Diploma in HR. Candidates having M.com/MBA will get advantage.
- Al least 3 years experience as an Assistant HR & Administrative Officer of a well-known organization. Preference will be given to a candidate having experience of a Financial Company.
- Ability to work with minimal guidance and have to be proactive.
- Working with the ERP platform would be considered as an added advantage.
Work Experience:
- At least 3 year(s)
Others Requirements:
- Reporting Skills
- Administrative writing Skills
- Microsoft Office Skills
- Managing Processes
- Organization
- Analyzing Information
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
Others Benefit:
Two festival bonus (equivalent to one month's basic) Gratuity Contributory Provident fund facilities Any other benefits as per the company policy.